Job - OPERATION & FINANCE OFFICER
OPERATION & FINANCE OFFICER
INGO, Dar es Salaam, Tanzania

The Operations and Finance Officer will be responsible for handling day-to-day accounting, processing contracts, procurement, activity logistics and payments, and sub-award financial monitoring; provides capacity support to partner on grant management, policies, and procedures; and supports working budget management in close collaboration with Program Manager.

Position Published
9 Jan 2020
Position Updated
9 Jan 2020
Applications Received
425 Applications
Talent Search
In Progress
Shortlist In Progress
8 Shortlisted
Interviews In Progress
4 Interviewed
Job Offer Pending
60% Complete
60%
9 Jan
25129
Applications Received
Search In Progress
Shortlist In Progress
Interviews In Progress
Job Offer Pending
425 Applications
8 Candidates Shortlisted
4 Candidates Interviewed
60% Complete
Job Specification
Reporting Structure
Reporting To
Finance & Administration Manager
Supervision Of
Interacts With
Job Description
Support Finance & Administration Manager by ensuring accuracy and completeness of supporting documentation, as well as help with ensuring compliance and consistency with established policies and procedures
Maintain procurement documentation, payment Logs and scan of monthly receipts and upload files on required portals
Lead procurement activities in accordance with client procurement policy, obtain quotes and offers, prepare cost and quality analyses and draft procurement instruments particularly purchase orders and contracts
Route out procurement request and invoice payment authorization emails for approval by responsible staff and Budget holder
Ensure final invoices and receipts from suppliers meet EFD requirements as prescribed by tax laws and are consistent with services provided/goods delivered
Support the Finance & Administration Manager in Budget preparation and management through Working Budgets monthly reviews and updates
Support the Finance & Administration Manager in providing regular trainings to the team on finance and administration policies and procedures including orientations for new staff
Assist the Finance & Administration Manager in the coordination with the local contracts.
Coordinate travel itineraries, airfare ticketing, hotel reservations and other travel logistics for staff, visitors and consultants.
Provide logistical support for program activities, events and workshops.
Candidate Specification
Experience
2 years
Education Level
Degree
Qualifications
Software
Proficiency in MS Office, specifically Outlook, Word, Excel and internet required.
Equipment
Knowledge Of
Excellent oral and written English and Swahili fluency required. Proficiency in other language a plus
Skills To
Strong attention to detail, accuracy and analytical skills.
Ability To
Personality
Organisation
Industry
INGO
Culture
Multicultural
Gender Profile
Mixed
Age Profile
Any years of age
Terms And Conditions
Employment
Permanent
Location
Dar es Salaam, Tanzania
Remuneration
Negotiable
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